Stock & Inventory Management

Overview

The stock management system lets you track your event merchandise inventory across multiple locations. Monitor medal and t-shirt stock at your warehouse, event location, or regional hubs. Adjust quantities in real time and receive alerts when stock runs low.

Managing Inventory Locations

Create locations to track merchandise in different places:

• Warehouse – Central storage before shipment to participants.
• Event Location – On-site inventory for pickup or last-minute purchases.
• Regional Hubs – Distribution centers for multi-location events or corporate challenges.

For each location, you can view current stock levels by product, adjust quantities, and temporarily block products from sales.

Tracking and Adjusting Stock

• View Inventory – See stock levels for all merchandise (medals, shirts, starter packs) at each location.
• Adjust Quantities – Manually increase or decrease stock to match physical counts or damaged items.
• Block Products – Temporarily prevent sales of specific items at a location if damaged or reserved.
• Low Stock Alerts – Receive notifications when inventory falls below your configured threshold.

Tracking Incoming Deliveries

Monitor merchandise orders from your suppliers:

• Create Order – Add a purchase order with expected delivery date and destination location.
• Status: ORDERED – Order placed, goods in transit.
• Status: DELIVERED – Goods received, stock automatically updated at the destination location.
• Delivery Tracking – View order history and delivery dates for all merchandise.

Shipped Items Tracking

When merchandise is shipped to participants, the system automatically decrements stock at your warehouse location and tracks shipments by participant or participant group.