Newsletter
Create and send newsletters to all registered participants. Share event announcements, results summaries, upcoming events, and news updates.
Overview
Use newsletters to keep your participant community informed and engaged. Send announcements about upcoming events, post-event result summaries, fundraising updates, or news about your organisation. Newsletters reach all registered contacts via email with a single click.
Creating and Sending a Newsletter
Navigate to the Newsletter section and click + to create a new newsletter:
- ① Search Field
- Search the list of existing newsletters by title to find and edit previous newsletters.
- ② Search Button
- Execute the search for the entered title or keyword.
- ③ New Newsletter Button
- Create a new, empty newsletter template.
- ④ Newsletter Title
- Enter the subject line that will appear in participants' email inboxes. Make it concise and compelling.
- ⑤ Rich Text Editor
- Write your newsletter content with formatting options. Add headings, paragraphs, links, and structure content for readability. Include images, event dates, and calls-to-action.
- ⑥ Save & Send
- Save the newsletter draft. Once saved, use the send icon to distribute to all registered participants.
The newsletter list displays all created newsletters with creation date and title. Already sent newsletters remain accessible for viewing, editing, and resending to new participants.
Newsletter Best Practices
- Use a clear, action-oriented subject line (e.g., "Marathon Results Are Live!" or "Early Bird Registration Opens Tomorrow").
- Include key information in the first paragraph – many recipients preview without reading fully.
- Add a clear call-to-action (register now, view results, shop medals).
- Include images of your event or medals for visual appeal.
- Keep frequency reasonable – weekly or monthly newsletters are typical; avoid overwhelming participants with daily messages.
- Test your newsletter in multiple email clients before sending.