Document Templates

Create and customise templates for bib numbers, certificates, invoices, delivery notes, and coupons with your event branding.

Overview

Document templates define the visual appearance of printed and digital documents your participants receive. Templates are background images automatically filled with participant data, placement, times, and other event information. Use templates to reinforce your event brand across all documents.

Available Template Types

  • Bib Numbers – Printed numbers worn by participants during your run or race. Essential for GPS tracking and results verification. Recommended resolution: 2160 × 1515 pixels.
  • Award Certificates – Digital or printable certificates for participant placement. Create different templates for winners, category finishers, and participation certificates. Recommended resolution: 4088 × 6320 pixels (A4 landscape).
  • Invoice Template – Appearance of invoices for merchandise orders and registration payments. Include your logo and contact information.
  • Delivery Note – Template for shipping documentation accompanying merchandise shipments to participants.
  • Coupon Certificates – PDF design for gift coupon certificates sent to recipients. Include space for unique coupon code and value.

Customising Templates

Select a template type from the list and click Edit. The dialog shows available templates as preview images:

  • Use Default Template – Choose a pre-designed template matching your sport category.
  • Upload Custom Template – Upload your own PNG file with your event colours, logo, and branding.
  • Preview – See how your template looks with sample data filled in.

Custom templates should follow the recommended resolution for your template type to ensure crisp output when printed or exported as PDF.

Bib Numbers for Running Events

Bib numbers are critical for GPS-tracked virtual runs. Each participant receives a unique number that links them to results and GPS tracking data:

  • Create a custom bib template with your event colours and logo.
  • System auto-assigns unique numbers to each participant.
  • Export bib sheets for printing or display on event page.
  • Participants download and wear bibs during the run.

Award & Participation Certificates

Create multiple certificate templates for different achievement levels:

  • Winner Certificate – For first, second, and third place finishers.
  • Category Certificate – For category winners (age groups, gender categories).
  • Participation Certificate – For all finishers as a keepsake.
  • Fundraiser Certificate – For charity events showing funds raised by participant.

Automatically generated and sent to participants with their results, or made available for download and printing.

Adding Your Branding

All templates should reflect your event's identity:

  • Include your event logo, name, and date.
  • Use your organisation's colours and fonts.
  • Add sponsor logos if applicable.
  • Include contact information or social media links on invoices and delivery notes.